Security & PIPEDA
Personal Information Protection and Electronic
Documents Act
Many of us have heard the various media reports detailing instances
of identity theft or of personal information being misappropriated
in some fashion. While we may focus in on the after effects of
information theft, we often don’t give much thought to the
sequence of events that allowed it to occur in the first place;
most often, a culture of complacency surrounding traditional paper
or electronic media handling.
Reviewing PIPEDA, the federal governments new Personal Information
Protection and Electronic Documents Act, one becomes aware of
how much this law will change the way many practices manage personal
information in their care. Among a host of other requirements,
safeguards must be in place to protect personal data against loss
or theft, unauthorized access, disclosure, copying, use or modification,
regardless of the format in which it is held. If you need to find
an alternative to insecure bulky paper files or a method of controlling
access to and sharing electronic documents, A&L’s document
management application, Document Console, might be something to
take a closer look at.
A&L Document Console & Security
Like many robust applications, Document Console has the ability
to manage simultaneous users and also control what functions each
user has the ability to perform on the retrieved documents. This
would be analogous to having a security officer assigned to each
staff member who accesses paper files. The security officer would
not only check to see if the person were allowed to have the document,
they would also accompany and protect it based on a pre-defined
set of permissions. It is important to note that documents are
stored inside the Document Console databases in an encrypted format.
Your information is completely protected; even if an unauthorized
person gained access to the raw databases, they still wouldn’t
be able to view or retrieve any of the stored documents.
A&L Document Console & Accessibility
Document Console has been designed to work with both Local Area
Networks (LAN’s) and Wide Area Networks (WAN’s). Simply
stated, this means that documents can be accessed from any computer
in the world that has a high-speed Internet connection and of
course, Document Console. When the document has been retrieved,
and as long as the user has the proper permissions, it can immediately
be edited, printed, faxed, emailed or exported out of Document
Console for use with another application.
A&L Document Console & Productivity
Think of the steps and time required to create, retrieve or re-file
documents, especially if they have been misplaced or misfiled.
How many man-hours per day are consumed maintaining your paper
based filing system? There is just no getting around the fact
that the greatest time component involved with traditional paper
files is document handling. With Document Console, any saved document
is only a few keystrokes away and misfiled documents are a thing
of the past since a search on the actual text contained within
a document can even be performed. In many traditional filing systems,
paper is the medium used for information storage.
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